Archiving a document

infoRouter Document and Folder Security forum. Access controls for documents and folders.

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Nobuhle
Posts: 3
Joined: Tue Feb 21, 2012 1:40 am

Archiving a document

Post by Nobuhle » Tue Feb 21, 2012 4:36 am

Hi,
I would like to know how does one archiving of a document.
What is meant by "archiving" a document , and where is it archived.

Thank You.

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infoRouter Guru
Posts: 230
Joined: Fri Aug 07, 2009 8:46 pm

Re: Archiving a document

Post by infoRouter Guru » Mon Mar 05, 2012 3:28 pm

Hello,

To use the archiving feature you must first create a library that has been defined as an archive library (the SYSADMIN can do this).

Once such a library exists, any who can move a document into this (archive) library can effectively archive a document or folder.

Your permissions have a lot to do with this though. When you move a document from one library, you are basically deleting the document from one library and creating a document in another. You must have bot permissions to archive a document.

I hope this helps.

The Guru

BalajiD
Posts: 4
Joined: Mon Apr 02, 2012 1:24 am

Re: Archiving a document

Post by BalajiD » Mon Apr 02, 2012 1:34 am

Hi,

Can we specify/configure the archive folder physical path, so that the archived docs can be saved in some other server physical location (rather than in the same server where the infoRouter has installed).

Thanks,
Balaji

BalajiD
Posts: 4
Joined: Mon Apr 02, 2012 1:24 am

Re: Archiving a document

Post by BalajiD » Mon Apr 02, 2012 1:39 am

Hi,

Can we configure the archiving folder physical path? so that the physical location of the archiving folder can be some other server location where rather than the same location where the infoRouter has been installed.

Thanks,
Balaji

BalajiD
Posts: 4
Joined: Mon Apr 02, 2012 1:24 am

Re: Archiving a document

Post by BalajiD » Wed Apr 11, 2012 1:21 am

Hi,

Can you please clarify below with regard to Archival process.

We are trying to evaluate infoRouter demo version.
Using SYSADMIN user permission the Domain/Library can be archived and these files are being stored in the same location where the infoRouter document warehouse is stored.
In Full version,Can we configure the physical location to store the Archiving library in one physical location (say in some remote server location) and all other libraries in the infoRouter warehouse itself ?

Thank you in advance.

Thanks,
Balaji

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infoRouter Guru
Posts: 230
Joined: Fri Aug 07, 2009 8:46 pm

Re: Archiving a document

Post by infoRouter Guru » Fri Mar 01, 2013 10:18 am

Hello,
Currently, we do not support archiving of documents in the same location. In other words, users are free to create and modify the archive libraries in a way they would like to.
However, you can use the existing disposition functionality of the infoRouter in order to move the documents automatically to a certain location.
When defining a Retention & Disposition Schedule, you can select an archive library as the central location of disposed items in dispose after section. So that the documents and folders can automatically move to the archive library when their retention periods have been completed.

Unfortunately, we do not support archiving on other physical locations. You can only flag these kind of documents with the transfer to external agency disposition type.

Regards,
The Guru

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